Mackenzie Investments

  • Senior Administrative Assistant

    Job Location CA-ON-Toronto
    Posted Date 6 days ago(10/11/2018 10:30 AM)
    Reference Number
    # Positions
    Job Type
    Full Time
    Job Industry
    Financial Services and Banking
    Career Level
    Years of Experience
  • Job Description

    Mackenzie Investments was founded in 1967 and is a leading investment management firm providing investment advisory and related services to retail and institutional clients. The company has $60 billion in assets under management, and as part of IGM (a subsidiary of the Power Financial Group of Companies), is the largest independent asset manager in Canada, with $140 billion.

    Our Vision

    Everything we do starts with the needs of investors, whether they are saving for a child’s postsecondary education, setting money aside for the future needs of a family member with a disability, or funding their own retirement. In fact, our focus is summed up in our Vision statement: We are committed to the financial success of investors, through their eyes.

    Our Values

    Our growth and success are the direct result of our employees, and we strive to create a workplace supported by the
    following core values: Creativity and Innovation, Strong Decision Making, Collaboration, Courage, Honesty and Integrity, Confidence and Pride.

    At Mackenzie Investments you can Build Your Career with Confidence by:

    Changing the Game:  We have a vision and a strategy that will challenge the way business in this industry is done and help Canadians be successful in the ways that mean the most to them.

    Making a Smarter World: We believe in continuous learning, understanding what is most important and sharing the benefits of that knowledge.

    Being Proud: As a part of our team you will do some of your best work, develop some of your most valuable skills and give back in ways that make a difference in the lives of Canadians.

    Joining an Unstoppable Team: We build teams that look out for each other, ask the best of each other and deliver the finest work.

    Learning and Growing: We offer an environment where you can indulge your curiosity to learn; getting the challenges and feedback you need to refine your skills and abilities.

    Thriving in a Supportive Environment:  We have created a workplace where your efforts and career are supported by your team and your leader.


    IGM Technology is a shared services function within the IGM Financial group of companies, which includes Investors Group, Mackenzie Investments and Investment Planning Counsel. We help transform our businesses by bringing our brand story to life and working with our business stakeholders to deliver strong value propositions and visual identities. We do this while fostering a high-performance, diverse culture.


    The Senior Administrative Assistant is responsible for providing assistance to the senior leadership of the IGM Technology Division located in Toronto.  The Senior Administrative Assistant acts as first point of contact as the on-site support, providing general information to external parties and forwarding specific inquiries to the appropriate business unit.


    The responsibilities of the successful applicant will include:

    • Managing the daily calendar, travel and varying activities of the VP’s
    • Extensive scheduling of appointments and following up on requests, including decks and information for meetings
    • Organizing calendar and activities on a weekly and monthly timeframe
    • Liaising with all levels and departments of the company and representing the VP’s in a positive and professional manner at all times
    • Coordinating travel arrangements
    • Organizing team meetings, special events and team activities for the Leadership Team. For example, coordinating agendas, follow up items from team meetings, communicate plans and activities on behalf of executive
    • Preparing expense reports
    • Organize meeting materials and key documents based on specifications from the VP’s
    • Maintaining filing in online form and eliminate paper records where possible
    • Prepare and host various meetings/events – print materials, book & prepare room, order catering, set up/clean up etc.
    • Reviewing incoming communications, including emails, calls and post; where appropriate, summarizing, preparing responses and/or redirecting to the appropriate person/department
    • Maintain supply levels for executive group including ordering refreshments, supplies etc.
    • Maintaining all equipment and tools in good order and work directly with IS to resolve any issues
    • Other administrative duties as required including filing, photocopying, faxing and handling service issues
    • Providing backup to other administrators and helping other executives on the team as required


    The following qualifications will assist the successful candidate in accomplishing these functions:

    • 5+ years’ experience as an Senior Administrative Assistant
    • Maintains a positive atmosphere and fosters an open-door philosophy
    • Excellent communication skills, both verbal and written
    • Strong organizational skills
    • Ability to handle confidential information in a tactful and professional manner
    • High attention to detail and the ability to multi-task and prioritize
    • Good sense of urgency
    • Ability to work well independently and with minimal supervision and proactive
    • Maintain a courteous and professional manner at all times
    • Ability to exercise sound judgment
    • Tactful and able to manage various personality types
    • PC skills including the ability to use and troubleshoot standard business programs (including MS PowerPoint) & extensive Microsoft Outlook experience is a requirement


    We thank all applicants for their interest in Mackenzie Investments; however only those candidates selected for an interview will be contacted.


    Mackenzie Investments is an equal opportunity employer and is committed to providing employment accommodations in accordance with the Ontario Human Rights Code and the Accessibility of Ontarians with Disabilities Act. Please advise Human Resources if you require an accommodation.


    File #18-193


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