Mackenzie Investments

  • Office Administrator

    Job Location CA-ON-Toronto
    Posted Date 3 weeks ago(6/4/2018 8:35 AM)
    Reference Number
    # Positions
    Job Type
    Full Time
    Job Industry
    Financial Services and Banking
    Career Level
    Years of Experience
  • Job Description

    Mackenzie Investments was founded in 1967 and is a leading investment management firm providing investment advisory and related services to retail and institutional clients. The company has $65.16 billion in assets under management, and as part of IGM (a subsidiary of the Power Financial Group of Companies), is the largest independent asset manager in Canada, with $155.76 billion.

    Our Vision

    Everything we do starts with the needs of investors, whether they are saving for a child’s postsecondary education, setting money aside for the future needs of a family member with a disability, or funding their own retirement. In fact, our focus is summed up in our Vision statement: We are committed to the financial success of investors, through their eyes.

    Our Values

    Our growth and success are the direct result of our employees, and we strive to create a workplace supported by the
    following core values: Creativity and Innovation, Strong Decision Making, Collaboration, Courage, Honesty and Integrity, Confidence and Pride.

    At Mackenzie Investments you can Build Your Career with Confidence by:

    Changing the Game:  We have a vision and a strategy that will challenge the way business in this industry is done and help Canadians be successful in the ways that mean the most to them.

    Making a Smarter World: We believe in continuous learning, understanding what is most important and sharing the benefits of that knowledge.

    Being Proud: As a part of our team you will do some of your best work, develop some of your most valuable skills and give back in ways that make a difference in the lives of Canadians.

    Joining an Unstoppable Team: We build teams that look out for each other, ask the best of each other and deliver the finest work.

    Learning and Growing: We offer an environment where you can indulge your curiosity to learn; getting the challenges and feedback you need to refine your skills and abilities.

    Thriving in a Supportive Environment:  We have created a workplace where your efforts and career are supported by your team and your leader.


    Marketing is a shared services function within the IGM Financial group of companies, which includes Investors Group, Mackenzie Investments and Investment Planning Counsel. We help transform our businesses by bringing our brand story to life and working with our business stakeholders to deliver strong value propositions and visual identities. We do this while fostering a high-performance, diverse culture.


    The Office Administrator is responsible for providing administrative support to the senior leadership of the Marketing division located in Toronto.  The Office Administrator acts as first point of contact as the on-site support, providing general information to external parties and forwarding specific inquiries to the appropriate business unit.


    Responsibilities include:

    • Provide full administrative support to the leadership team, including but not limited to the following:
    • manage incoming communications via telephone, email and paper
    • prepare various department documents
    • schedule and coordinate department meetings, travel schedules and boardrooms/calendars
    • process department expenses
    • manage office supplies, equipment, software and system access
    • Provide confidential, executive support to the Vice-President’s; this includes managing significant travel and scheduling meetings both locally and nationally and processing expenses.
    • Compile and prepare monthly reports for Senior Management.
    • Create and assemble presentation materials.



    • Minimum 4 – 7 years administrative experience or a combination of experience and related education
    • Completion of a Post Secondary education program focusing on general business and /or office administration
    • Demonstrated proficiency in all PC applications including PowerPoint, Excel, Word, Email & Outlook/Calendar
    • Well developed communication skills (written and verbal) with individuals at all levels of the organization internally and externally with the ability to take the initiative and respond intuitively in an appropriate and timely manner.
    • Self starter with strong organizational skills; the ability to prioritize multiple tasks and meet tight deadlines.
    • The ability to communicate in both French and English would be considered an asset but is not essential.


    Internal Applicants:

    If you are interested in applying for this position please direct applications on-line using the “apply for this job” icon located at the bottom or to the left of the posting. If you would like to refer someone for the position please email the posting using the “email this job” option and have your referral indicate that they were referred by you when completing the application. All resumes should be received by June 12 , 2018. If you have any questions regarding this position, please contact Human Resources. Please record your extension number on your resume and cover letter. The job grade for this position is 7. The referral bonus level for this position is 1.


    External Applicants:

    We thank all applicants for their interest in Mackenzie Investments; however only those candidates selected for an interview will be contacted. Mackenzie Investments offers an exciting and challenging work environment, a competitive base salary, performance-based bonuses, excellent benefits, recognition for your accomplishments, and opportunities for personal and professional growth.


    Mackenzie Investments is an equal opportunity employer and is committed to providing employment accommodations in accordance with the Ontario Human Rights Code and the Accessibility of Ontarians with Disabilities Act. Please advise Human Resources if you require an accommodation.


    File #18-133


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