Mackenzie Investments

  • Human Resources Coordinator (7 month contract)

    Job Location CA-ON-Toronto
    Posted Date 1 week ago(5/14/2018 3:49 PM)
    Reference Number
    # Positions
    Job Type
    Job Industry
    Financial Services and Banking
    Career Level
    Entry Level, Experienced
    Years of Experience
  • Job Description

    IGM Financial Inc. is one of Canada's premier personal financial services companies, and one of the country's largest managers and distributors of investment funds and other managed asset products, with over $156 billion in total assets under management as of March 31, 2018. Its activities are carried out principally through Investors Group Inc., Mackenzie Financial Corporation and Investment Planning Counsel Inc.


    As part of Power Financial Corporation, we are focused on the long-term strength and stability of our companies. We recognize these as core responsibilities to our clients and shareholders as we adapt and lead in an ever-changing world.


    The Role


    The Human Resources Department at Mackenzie Investments is accepting applications for the position of Human Resources Coordinator.  Reporting to the Director, Talent Acquisition & Strategy, this role will play a critical role in providing exceptional service to our employees and supporting the Human Resources Consultants.   The ideal candidate is driven, highly organized, an outstanding communicator with the ability to multitask and adapt as priorities shift in a fast paced environment.


    The ideal candidate will be responsible for:


    Relationship Management

    • Providing front line customer service to internal clients by responding to inquiries from employees and managers regarding human resources policies, procedures and programs


    Administrative Support:

    • Providing Administrative support to the IGM HR Consultants, including, (but not limited to): Offer letters, promotion letters, secondment letters, new hire forms, change forms, etc.
    • Submitting background check requests to BackCheck and following up as needed
    • Creating new hire files & collecting forms


    Recruitment & On-boarding:

    • Post positions on appropriate websites and coordinate the postings, candidate lists and ensure positions are closed on applicant tracking system (ICIM’s) once filled
    • Coordinate interviews for Recruiter/HRC’s
    • Prepare New Hire Orientation by sending out ICIMS link
    • Conduct employee on-boarding and new hire orientations



    • Manage contract renewal or expiry process directly with the leaders and contract staff and external agencies where applicable
    • Assist in preparing weekly, monthly, quarterly reports, input and check data for accuracy (Recruitment reporting & Metrics)
    • Preparing reports for client groups
    • Prepare ad-hoc reports and analysis for HRC’s as requested



    • Maintaining a high degree of professionalism and confidentiality at all times
    • Assisting in projects as required
    • Providing back-up to team members and participating in projects/initiatives as required


    We encourage you to apply if you have the following qualifications:


    • 1-2 years of Administrative Experience (Previous HR Administrative experience is an asset)
    • Relevant post-secondary education with a goal of attaining CHRL
    • Excellent organization skills with the ability to prioritize multiple projects and tasks on an on-going basis
    • Highly detail-oriented and accurate
    • Service oriented with strong written and verbal communication skills
    • Effective time management skills
    • Ability to think creatively and innovatively
    • Strong interpersonal and adaptability skills
    • Displays a high degree of tact and integrity
    • Excellent computer skills, Microsoft Word, Excel and Power Point
    • Ability to work independently and as part of a team
    • Must be able to maintain confidentiality
    • Familiarity with SAP is an asset
    • Experience in working with an Applicant Tracking System is an asset


    What you can expect to gain from the experience:


    • Opportunity to learn about and gain exposure to all areas of Human Resources
    • Coaching and support from direct manager and the HR team in your role and your career aspirations
    • Ability to significantly influence the role, responsibilities and opportunities
    • Proven prioritization, attention to detail and organizational skills
    • Relationship building skills


    Internal Applicants:

    If you are interested in applying for this position please direct applications on-line using the “apply for this job” icon located at the bottom or to the left of the posting. If you would like to refer someone for the position please email the posting using the “email this job” option and have your referral indicate that they were referred by you when completing the application. All resumes should be received by May 23, 2018. If you have any questions regarding this position, please contact Human Resources. Please record your extension number on your resume and cover letter. 


    External Applicants:

    We thank all applicants for their interest in Mackenzie Investments; however only those candidates selected for an interview will be contacted.


    Mackenzie Investments is an equal opportunity employer and is committed to providing employment accommodations in accordance with the Ontario Human Rights Code and the Accessibility of Ontarians with Disabilities Act. Please advise Human Resources if you require an accommodation.


    File #18-120



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